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Discussion between members to provide information, resources, sample communication, prevention plans, and procedures in relation to the Coronavirus (COVID-19).

 

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Documentation for FFCRA

Posted By Patti Tussey, 1 hour ago

From Jennifer MacLennan with Gust Rosenfeld:

The DOL regulations issued this week state as follows regarding what an employer may ask for when an employee requests leave:

 
 

In section 826.100 of the rules, the DOL explained that an employee is required to provide the employer documentation containing the following information prior to taking Paid Sick Leave  or Expanded Family and Medical Leave:

  1. Employee’s name;
  2. Date(s) for which leave is requested;
  3. Qualifying reason for the leave; and
  4. Oral or written statement that the Employee is unable to work because of the qualified reason for leave.

In order to take Paid Sick Leave for a qualifying COVID-19 related reason under § 826.20(a)(1)(i), an employee must additionally provide the Employer with the name of the government entity that issued the Quarantine or Isolation Order.  This is the first qualifying reason for emergency Paid Sick Leave, which is if the employee is subject to a Federal, State, or local quarantine or isolation order related to COVID–19.

To take Paid Sick Leave for a qualifying COVID-19 related reason under § 826.20(a)(1)(ii) an Employee must additionally provide the Employer with the name of the health care provider who advised the Employee to self-quarantine due to concerns related to COVID-19.  This reason is the second qualifying reason for emergency Paid Sick Leave, which is if the employee has been advised by a health care provider to self-quarantine due to concerns related to COVID–19

To take Paid Sick Leave for a qualifying COVID-19 related reason under § 826.20(a)(1)(iii) an Employee must additionally provide the Employer with either:

  1. the name of the government entity that issued the Quarantine or Isolation Order to which the individual being care for is subject; or
  2. The name of the health care provider who advised the individual being cared for to self- quarantine due to concerns related to COVID-19.

This is the third qualifying reason for emergency Paid Sick Leave, which is if the employee is experiencing symptoms of COVID–19 and seeking a medical diagnosis.

To take Paid Sick Leave for a qualifying COVID-19 related reason under § 826.20(a)(1)(v) or Expanded Family and Medical Leave to care for his or her child, an Employee must additionally provide:

  1. the name of the Son or Daughter being cared for;
  2. the name of the School, Place of Care, or Child Care Provider that has closed or become unavailable; and
  3. a representation that no other suitable person will be caring for the Son or Daughter during the period for which the Employee takes Paid Sick Leave or Expanded Family and Medical Leave.

This is the fourth and fifth qualifying reasons for emergency Paid Sick Leave and/or Explanded Family and Medical Leave.  

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Protocols if exposure to COVID-19 occurs

Posted By Teresa Wong, 1 hour ago

See attached protocols created by Gust Rosenfeld and Hufford & Horseman:

Protocols if exposure to COVID-19 occurs

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Reminder: Remote School Learning Opportunity Plan

Posted By Patti Tussey, Thursday, April 2, 2020
 
Udall Shumway Logo
 
 
 
 
Dear Superintendents and Charter School Leaders:
 
First, we hope you are doing well during these difficult and challenging times.We have been inspired by the many creative ways you all have been ensuring that Arizona’s students continue to receive educational opportunities during this unprecedented time.
 
As most of you know, HB 2910 was passed and signed by the Governor on March 27, 2020 (and was effective immediately and retroactively to March 16, 2020).As part of that legislation, and to receive continued formula funding, all public schools are required to begin providing students with general educational opportunities beginning March 30, 2020 and continue providing these opportunities throughout the duration of the statewide closure.
 
The Arizona Department of Education (ADE) and State Board of Education were charged with determining the manner in which public schools could attest that they were complying with this requirement.At its special meeting on March 31, 2020, the State Board of Education approved the use of the Remote School Learning Opportunity Plan form to be completed by each public school.
 
ADE is encouraging all schools to complete the Remote School Learning Opportunity Plan no later than 5:00 P.M. on April 15, 2020.
 
The Remote School Learning Opportunity Plan form can be accessed and completed on the ADE website at the following link:
 
The online form is not visible in its entirety without first filling it out question by question.Therefore, we have included a PDF (link below) of the entire form so you can compile the information required before completing the online form.
 
The form can be filled out by the District’s Superintendent or Charter operator; however, it is important to note thateachschool following the same learning opportunities in the school district or charter network must be listed on the form.According to ADE, “multiple forms may need to be submitted if different schools within a locality are providing different remote supplemental learning opportunities.”ADE will also allow each school district or charter leader to instead require that each school administrator submit their own form.AOIs and private schools are not required to submit the Remote School Learning Opportunity Plan form.
 
If you have any question regarding the Remote School Learning Opportunity Plan or other questions related to the school closure, please do not hesitate to contact us for assistance.
 
 

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Department of Labor (DOL) FAQ on FFCRA and Sample Absence Tracking Worksheet

Posted By Patti Tussey, Thursday, April 2, 2020
Attached is the Department of Labor (DOL) FAQ on FFCRA and a sample Absence Tracking Worksheet

 Attached Files:

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HB 2910 - Remote School Learning Opportunity Plans

Posted By Patti Tussey, Thursday, April 2, 2020

Dear all:   

This is new on the ADE website, I believe.  Will you be sure that those in your District who would need to prepare and submit the required plan are aware of this?  Thank you!

Denise

 

Remote School Learning Opportunity Plan

Form: Remote School Learning Opportunity Plan

HB 2910 requires local education agencies (LEA) to offer educational opportunities, as determined by the LEA, during the school closure in order to receive continued formula funding. The Board and ADE are required to adopt the manner in which LEAs attest to providing educational opportunities.

To accomplish this, LEAs must do the following by April 15, 2020:

  1. Fill out a form for each school or LEA.
  2. On the form, LEAs will attest to the educational opportunities they are providing to students via a signature by the LEA’s superintendent, school leader or their designee.

The Remote School Learning Opportunity Plan form can be accessed here:

Complete the Form

Following the end of the school year, the Board will follow-up with schools on the Plans submitted. For questions on completing the form, please contact Board staff at inbox@azsbe.az.gov or (602) 542-5057.

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AZ Attorney General Opinion I20-003: COVID and Procurement

Posted By Patti Tussey, Thursday, April 2, 2020
Dear Superintendent Matos Deblieux,

In accordance with A.R.S. 15-251(A)(2), County School Superintendents are required to disseminatethis attorney general opinionto all school districts within the County.

Sincerely,

Steve Watson
Maricopa County School Superintendent

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Information from Gust Rosenfeld

Posted By Teresa Wong, Thursday, April 2, 2020

Thank you Gust Rosenfeld law firm for providing the FAQ and allowing us to share

FAQ for Arizona School Districts on the FamiliesFirst Coronavirus Response Act
April 1, 2020
On Wednesday, March 18, 2020, Congress passed and President Trump signed H.R. 6201 also known as the Families First Coronavirus Response Act (FFCRA"), which, by its terms, takes effect not later than fifteen days after its enactment and remains in effect until December 31, 2020.

The purpose of this FAQ document is to provide general information on how the FFCRA affects Arizona school districts and their employees with respect to two parts of the FFCRA: the Emergency Paid Sick Leave Act and the EmergencyFamilyand Medical Leave Expansion Act.

View the FAQ here.
For more information or questions, please contact any of our education law attorneys listed below.

Robert D. Haws| 602.257.7976|rhaws@gustlaw.com
Susan Plimpton Segal| 602.257.7425|spsegal@gustlaw.com
Jennifer N. MacLennan| 602.257.7475|maclennan@gustlaw.com
Carrie L. O'Brien| 602.257.7414|cobrien@gustlaw.com
Brittany J. Reed| 602.257.7963 |reed@gustlaw.com

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FAQ for FFCRA - Vetted by Legal

Posted By Administration, Thursday, April 2, 2020

Final version which has been vetted by the Trust and the following law firms: Udall Shumway, DeConcini McDonald Yetwin & Lacy, Sims Mackin, and Hufford, Horstman, Mongini, Parnell & Tucker

FAQ Sheet: https://drive.google.com/file/d/1fUmrsSajUyLVNchIAW7_vvFJ4TmclOBy/view?usp=sharing

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American Fidelity Webinars Available - COVID-19 and Paid Leave

Posted By Teresa Wong, Monday, March 30, 2020

Please join us for a benefits-focused webinar regarding COVID-19 and Paid Leave. 

 

Here are the topics to be discussed during the training:

 

o   Plan design considerations: Health Savings Account guidance, plan document changes, utilization of telemedicine, Coronavirus testing benefits, prescription drug prefill/refill administration changes

o   Paid time off:  Families First Coronavirus Response Act information on emergency paid sick including eligibility, reasons for leave, pay rules, job protection

o   Family Medical Leave: Families First Coronavirus Response Act information including eligibility, allowable reasons, pay rules and calculations

o   HIPAA: Privacy concerns related to Coronavirus diagnosis and access to other leave benefits

o   Retirement:  If applicable, discuss how the stock market conditions may impact the employee’s ability to retire and address financial stress

 

Available times:

 

Thursday, April 2, 2020 11 a.m. – Noon, Central Time

Thursday, April 2, 2020 3 – 4 p.m., Central Time

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School Closure Extended

Posted By Teresa Wong, Monday, March 30, 2020
Governor Ducey and Superintendent Hoffman have announced the extension of school closures through the end of the school year.

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